SCAN, TRACK, REPORT AND EXPORT
Knowledge Base
Browse our knowledge base for answers to frequently asked questions or checkout our getting started guide.
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account_circleUser securityGeneralUsers by default cannot see costs on timesheet reports and can only report on, or create charts from, their own timesheets.Show / hide costShow costs to team members and project managers or hide sensitive data from users if required. When creating or editing a new user turn on the "Show cost" setting to allow the team member to see costs on reports and charts.Default resourceSet a default resource in the user record and Timescan will use this resource automatically if no other resource is entered on a timesheet (see s Scanning workflows for setting scan timeouts if timeouts are required).Force default resource: When the force resource control is set to on, all other resources entered on a timesheet will be ignored.Scan other usersTimescan can be configured to use one user login to enter timesheets for all users, for example on a shared terminal in a workshop. Set the control for "Scan other users" to on, login to the shared terminal and scan a job / user combination to record a timesheet for any user. If no user is recorded the logged in user account will be substituted.Project managerProject managers can be allocated in the Edit Projects menu in your Control Panel. Once a project manager has been allocated, the manager will be able to view Project timesheets and their own timesheets in the reporting and charting areas (by default users can only see their own timesheets).Export optionsTurn the export feature on or off for individual users in the Edit user menu.
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buildProject managerProject managerProject managers can be allocated in the Edit Projects menu in your Control Panel. Once a project manager has been allocated, the manager will be able to view Project timesheets and their own timesheets in the reporting and charting areas (by default users can only see their own timesheets). Project managers will be able to edit timesheets on projects they are managing. All other editing of timesheets must be done by the Timescan administrator account.Show costsBy default, project managers will not be able to see costs on timesheet reports. To enable costs, go to the Edit user menu and set the "Show costs" control to On.Enable exportTo allow project managers to export data for their projects, set the "Show export" control to On.
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whatshotMaster login featureTimescan can be configured to use one user login to enter timesheets for all users, for example on a shared terminal in a workshop. Set the control for "Scan other users" to On, login to the shared terminal and enter a project / user combination to record a timesheet for any user. If no user is recorded the currently logged in user account will be substituted.
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access_timeTimesheet workflows
Tap on/off
Timesheets can be created using the quickstart tap on / tap off feature from the timesheet entry page. Quickstart timesheets use default user and resource settings to create timesheets.Flexible scan workflows
Create your own custom scanning workflows with either with a barcode scanner teathered to your device or using your mobile phone camera via the Timescan companion app. -
note_addManual timesheet entryOn the timesheet entry page, set the "Use Keyboard" control to On to allow you to type in timesheet codes using your keyboard. Enter the project, resource or user codes and hit the Enter key to start tracking a timesheet combination, to close the timesheet enter the same project, resource or user combination and Timescan will find the correct timesheet and closed it automatically.
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create_new_folderReportingAs soon as a timesheet is created (started), it is available in the timesheets reporting area. Enter a combination of date range, project number, user or resource and click the View button to display the results. Timesheet results can be filtered, sorted and paginated using our responsive report formatting. Open timesheets will be displayed in amber for easy identification.To run who's active type reports of timesheets, set the "Show open timesheets only" control to On. This will display all open timesheets within the query parameters you have set.
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assessmentDashboard and metricsCharts and metrics are available from your Dashboard.
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import_exportExportingProject managerProject managers can be allocated in the Edit Projects menu in your Control Panel. Once a project manager has been allocated, managers will be able to view project timesheets and their own timesheets in the reporting and charting areas (by default users can only see their own timesheets).
All users can view and edit their own timesheets, in addition project managers can edit timesheets on projects they are managing. All other editing of timesheets must be done by the Timescan administrator account.
To allow project managers to export data for their projects, set the "Show export" control to On. To run who's active type reports of timesheets, set the "Show open timesheets only" control to On. This will display all open timesheets within the query parameters you have set.ConfigThe export file format can be configured in your Control Panel using the field selector provided in the Export configuration menu. Choose the field name from your timesheet file or choose "User defined" to define a constant field (the data provided for user defined fields is repeated in each line of your export file). Configure the required fields for your export file and click the Save configuration button at the bottom of the page.ExportingTo export your data, go to the Reporting area and enter the required criteria using the filter and search tools provided. Open timesheets are highlighted in amber and will display as zero hours and zero cost until a finish time is recorded.Select the Export icon, choose your export options and select the export button.
- Selected columns: Exports the currently displayed columns
- Custom columns: Configured from your control panel.
- Xero: Exports lines in Xero purchase compatible format.
Use the 'Include open timesheets' option to incluse/exclude open timesheets if required.
Note: Data cannot be exported using the Community plan.